How to use bulk actions in Contensis

Bulk actions let you manage multiple entries at the same time from the Entries listing or advanced search screen. They help you work more efficiently when updating, archiving, unpublishing, or removing content at scale.

Most bulk actions operate at the entry level. When you select an entry, all language variations are included automatically.

The exception is changing the content owner, or publishing content in basic workflow.

You must have the appropriate permissions for the actions you want to perform.

The actions available depend on:

• your role permissions
• the content types selected
• the languages contained within each entry

Use bulk actions when you need to:

• update or manage multiple entries at once
• remove or archive outdated content
• unpublish groups of entries
• reassign content ownership
• publish entries in basic workflow

You can currently use bulk actions to:

• delete entries
• archive or unarchive entries
• unpublish entries
• change the content owner
• publish entries in basic workflow

1. Open the Entries listing or run an advanced search.
2. Select one or more entries using the checkboxes.
3. A bulk actions toolbar appears at the top of the list.
4. Choose the action you want to perform.
5. Review the confirmation message.
6. Confirm the action.

Before running a bulk action, Contensis performs several checks to ensure the action is valid.

The system:

• checks the actions you are allowed to perform
• checks your permissions for each selected entry
• skips entries you do not have permission to change
• displays a confirmation summary when some entries cannot be processed

This helps you understand exactly what will and will not happen before confirming the action.