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Entry workflow states

Created by Contensis product team, last modified by r.saunders on 27 Jul 2020

Once created, entries will always have one of the following workflow states: Draft, Awaiting publish or Published. If your license key supports the multilingual module, then the Awaiting translation and Not yet translated states will also be available.

Draft

When an entry is created it will be in the Draft state until it has been published for the first time and will be highlighted in blue.

Another indication that the item is in Draft is that it has no major version in its version number, for example 0.6.

Awaiting publish

When an entry has been published at least once, and has had changes made to it and saved, the entry will be Awaiting publish until it is published. It's an entry that is already published but has new changes waiting to be published and will be highlighted in yellow.

Another indication that the item is Awaiting publish is that it has major and minor numbers in its version number, for example 1.6.

Published

When an entry is published and has had no further changes made to it, the entry status will be Published and the highlight will be green.

Another indication that the item is Published is that it only has a major number in its version number, for example 2.0.

Never translated (licensed feature)

When a language variation exists and its content has not yet been created the entry will have the Never translated state.

Awaiting translation (licensed feature)

When a language variation has a published version and changes to the default language have been made the entry will have the Awaiting translation state.