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User management overview

Created by r.bromley, last updated 30 Apr 2020

Contensis has a multi-tiered user authentication system that allows for strict control and regulation of your content. 

For Contensis users to start creating and managing content, folders, pages and templates an administrator needs to setup their permissions. The administrator will create new user accounts and user groups, and giving them associated permissions for content types such as Word and Excel documents, templates, style sheets, images etc. Page permissions are given by assigning permissions on templates which are assigned to folders and used to create pages.

Before creating user accounts, groups or assigning permissions it is recommended that you have a good idea of the project structure so you can begin planning who can view, edit or manage the various areas of that project. Break the project down into a sensible folder structure, defining which groups are needed and which folders they may need to view or administrate.

For example, a group called Human Resource Editors may only need to be given permissions to: View the root folder, View the Human Resources folder, and be given Create and Edit permissions for content types such as images, Word documents and web pages in that folder. Whereas a group called Human Resource Managers may be given all the above permissions, plus permissions to administrate the folders, or delete pages and content.

Running through a project like this beforehand and making notes can make the process more logical to set up and much easier to return to at a later date if any permissions need to change.